Fight cyber threats: Take action to ensure your emails and data are secure

Yahoo just announced this week that more than 500 million accounts had information stolen in what news reports say is one of the largest cyber-security breaches in history.  Yahoo has reported that a “state sponsored actor” was behind the breach.

What does this mean to you and your business?  It is important to make sure that your data, email, and online accounts are secure.  Below are several steps you can take immediately to ensure an increased level of security.

  • Change your passwords frequently: People are generally bad at selecting and creating passwords.   Create random passwords, make them long and use different ones for each account.  If you have problems remembering randomly generated passwords (everyone does!) consider a password manager such as  LastPass, Dashlane, KeePass, 1Password, and RoboForm.
  • Update your account information: Take time to review your most important account information for accuracy.  Make sure your email address, phone number and contact information are correct.  You will have a better chance to recover information if those items are accurate.
  • Consider two-factor authentication for your most important accounts: Adding a second level of authentication for the services you care most about will decrease your security risk.  This can be done by adding a text message code, a security key, randomly generated passwords, or even a phone call.  Search the help or support pages on your account web pages to find how you to implement multi- or two- factor authentication for each.
  • Review your privacy settings on your social network accounts: Are you sharing data and information with only whom you intend to?  Take the time to review privacy settings and err on being conservative.  If you are unsure of what you are allowing others to see, turn it off.
  • Have a good antivirus and firewall protection: Check that these systems are up-to-date and functioning properly.  There are several sites that can help you choose the best protection for you.
  • Pay attention to security alerts and suspicious links:– Browsers are now equipped with warnings to alert you if you attempt to visit a dangerous site. Don’t ignore these warnings.  Be aware of suspicious links and never download a file that your antivirus software or browser says is malicious.
  • Minimize the damage: Even the best practices may be susceptible to a hack.  If your account is hacked, be aware of what help is available.  Avoid storing unnecessary account information.   Make sure you have a good backup of your valuable data.  Hardware failures, accidental deletions, viruses and malware can destroy your data.  Have an automatic backup solution that works for you.   Also, take the additional step to test your backup system regularly so that it is working when you need it.

 

If you need help, contact the Human Resource experts at BCN. We are here to help, whether it is about  your employment policies or everyday decisions that impact your bottom line. Visit us at bcnservices.com or call us toll-free at 800-891-9911.

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Marcus Merillat, IT Manager

PokémonGO in the workplace: Concerns and benefits

By now, you have undoubtedly heard about the “Pokémon GO” craze that is sweeping the world.  That would be the free-to-play, location-based augmented reality game where players use a mobile device’s GPS to locate, capture, battle and train virtual creatures called Pokémon.  With more than 7.5 million users, it has surpassed Twitter as the most popular mobile app.  With that kind of recognition, you are probably wondering what kind of impact its having on your employees’ productivity.

When it comes to employee cell phone usage at work and mobile apps and games, we suggest the following general guidelines:

  • Review your handbook policies to ensure they have statements regarding acceptable and unacceptable employee social media networking and gaming during work hours.
  • Additionally, if employees operate vehicles while on company time, make sure you have a policy on distracted driving and offer training on safe driving practices.  Recently in  Japan, a 39-year-old farmer driving a truck struck and killed one pedestrian and severely injured another while he was playing the game.
  • Finally, if employees have company issued cell phones, work with your IT professionals to limit the download and data usage capabilities and reinforce your definition of acceptable personal use of these devices.
  • Train managers on how to handle the situation if they catch an employee violating work rules while playing the game.  As always, stress the importance of consistency in reprimands for this sort of issue.

This particular game phenomenon does have benefits.  Used in moderation, it can foster a culture of teamwork, motivation and social interaction as players can select a color to play for and, once selected, players with the same color can team up to conquer a Pokémon  Gym together.  In addition, the game requires players to be active; it even rewards players for walking certain distances.  This is good not only for physical health, but mental health as well.

If you think “PokémonGO” may be a problem in your workplace or if you’re looking for a creative way to incorporate the game into daily teamwork activities; give BCN Services a call at 1-800-891-9911.

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Alicia Freeman, New Product and Payroll Manager