Do I have to post labor law posters in my workplace? This is a very good question and if you have been given responsibility for poster compliance, consider the next questions when determining your labor law requirements:
Do I have employees on payroll?
If you answered “yes,” are any of your employees on payroll not your spouse? If so, then you are mandated by law to post the most up-to-date labor law posters.
Now that you have determined your need for labor law posters, you’re probably wondering where you should post them. According to poster compliance requirements, posters must be displayed in an area where your employees can readily see them. The most common areas to consider are:
- A breakroom
- A common room
- Near the time clock
- A lunch room or kitchen
Places that may seem like a good idea but don’t adhere to labor law compliance requirements include:
- The HR Manager’s office
- A gender-specific bathroom
- Outside an office in the hallway
- The owner’s office
- In one specific department
What if I have two break rooms? Do I have to display the posters in both areas?
The best way to determine this is to ask yourself another question. Do all your employees have access to both rooms? If the answer is no, then we would suggest that you display the labor law posters in both break rooms. If yes, then you should be compliant with the posters in one break room.
What if my employees work on separate floors? Do I need to display the compliance posters on each floor?
Yes, you need to post the compliance posters on each floor because you’re required to post the labor law posters where all of your employees can readily see them.
The key word here is “access.” Your employees must have easy access to labor law posters. If employees are required go out of their way to view and read the posters, then the posters are not easily available to them. As an employer you are not following labor law compliance requirements.
What if some of my employees work in a separate building? Do I need to display the posters there? Yes, you should display the compliance posters in both buildings so that all employees have easy access to the posters.
What happens if my business is not compliant with labor law posting regulations?
If your business is not in compliance with current federal and state labor law poster standards, you are in jeopardy of receiving a fine or citation. Additionally, keeping your business in compliance by using the appropriate posters helps to remind supervisors of their obligations to uphold the law and protect your workers from injury, discrimination, harassment, and other important state, federal, and OSHA requirements.
If you still have questions about your labor law poster needs, contact your HR professionals at BCN Services. We are available to help you with all your compliance needs and can keep you up-to date on laws as they change.
Lisandra Garrow, Partnership Manager